UK WEB ARCHIVE

17:40:42 Mar 2, 2007

Mar 2006 Mar 2008 External links, forms and search boxes may not function within archived websites.

Institutional Records Management and E-mail.
	Introduction

This is a project funded by JISC under the Supporting Institutional Records Management programme. The project comes under Circular 9/02: Supporting Institutional Records Management theme 1(b), Study of the Records Lifecycle Specialist Electronic Studies, and relates to Institutional E-mail.

The business of H.E. / F.E. institutions is increasingly transacted by e-mail, and the management and preservation of stored e-mail is an important part of an institution's records management process. This project is a case study of practices at Loughborough with outcomes expected to be widely applicable elsewhere. It has developed policies for retention and disposal of e-mail, examined current and possible practices for dealing with e-mail at a corporate, department, or group level rather than a personal level, and evaluated various technical options for archiving e-mail in line with the policies and legal requirements.

The project ran from May to October 2003.

• Project Proposal.

• Project Plan.

  • Detailed Project Plan.

• Reading List.

• Briefing Documents for Interviewees:

  • Freedom of Information Act.

  • Data Protection Act.

  • Questionnaire.

• Report on Interviews.

• Case Studies.

  • Case 1 : Corporate Publicity and Public Relations.

  • Case 2 : Conference and Events Manager.

  • Case 3 : Research Centre Manager.

  • Case 4 : Professor / Researcher.

  • Case 5 : Manager of Distance Learning Postgraduate Programmes.

  • Case 6 : Research Manager.

• Summary of Responses for Information from External Sources.

• Generic Policy for E-mail Retention and Disposal.

• Final Report.

• Project Intranet.

Contacts: Carys Thomas, Computing Services, Loughborough University. Telephone +44 (0)1509 222312.

Michael Norris, Computing Services, Loughborough University. Telephone +44 (0)1509 228404.